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The new program approval process has several steps and points of review. Some proposed programs may require approval from external entities (ex. Department of Education, Arkansas Division of Higher Education, the Higher Learning Commission) before they can be offered. 

Before you begin, make sure that you have consulted your dean's office.

To propose a new program:

1. Log in to CourseLeaf. (Hint: Look for the CourseLeaf card on OneTech on the Academic page)

• Click the "Programs" channel in the row of boxes.

2. Propose the New Program. 

• Click "Propose New Program" to the right of the search bar. 
• In the pop-up window, complete all required (outlined in red) and applicable fields. Note: The form is a dynamic form and will change based on the responses you record in the form. It is highly recommended you do not skip around in the form and start at the top and work your way down in order. 
  • This part of the program form will only collect what was formerly known as our "white-paper" questions and gather information for a high level overview. 

3.  When you're done editing, click the appropriate button to cancel, save, or submit the form. 

• Cancel (red button): Discard your changes and return to the previous window.
• Save Draft (white button): Save your changes as a draft so you can return to the form at a later time. Note: This does not submit your proposed changes for review. You can save the form without completing all the required fields. 
• Submit for Approval (green button): Submit your changes for review and approval. 

4. Review

• The proposals will be reviewed in workflow by the college deans, Executive Vice President of Academic Affairs and Provost, and President. 
• You will be notified by email of your next steps. It will either be rolled back to you for revisions or questions or it will be sent back to you to continue.

5. If you are approved to continue you will start developing the more fine details including your curriculum matrix. 

• In the pop-up window, complete all required (outlined in red) and applicable fields. Note: The form is a dynamic form and will change based on the responses you record in the form. It is highly recommended you do not skip around in the form and start at the top and work your way down in order.  
• Please follow the data standards in when developing your matrix. 

[data standards]

6. When you're done editing, click the appropriate button to cancel, save, or submit the form. 

• Cancel (red button): Discard your changes and return to the previous window.
• Save Changes (white button): Save your changes as a draft so you can return to the form at a later time. Note: This does not submit your proposed changes for review. You can save the form without completing all the required fields. 
• Submit for Approval (green button): Submit your changes for review and approval. 

The proposal will now go into workflow for approvals and then through university governance. 

All program revisions are now managed through our curriculum inventory management system (CIM), which is fully integrated with the university catalog.

To revise an existing program:

1. Log in to CourseLeaf. (Hint: Look for the CourseLeaf card on OneTech on the Academic page)

• Click the "Programs" channel in the row of boxes.

2.  Find the program. 

• On the "Program Management" page, enter your program's field of study surrounded by asterisks (ex. *history*, *engineering*, *agri*) and click "Search."
• All programs for that field of study will appear in the search results. Click on the program you wish to revise. 
• Below search results, a preview window will appear with details for the selected program. 

3. Edit the program.

• Click the green "Edit Program" button at the top of the preview window. 
• In the pop-up window, complete all required (outlined in red) and applicable fields. 

[tips and tricks?]

4. When you're done editing, click the appropriate button to cancel, save, or submit the form. 

• Cancel (red button): Discard your changes and return to the previous window.
• Save Changes (white button): Save your changes as a draft so you can return to the form at a later time. Note: This does not submit your proposed changes for review. You can save the form without completing all the required fields. 
• Submit for Approval (green button): Submit your changes for review and approval. 

To inactivate a program:

1. Log in to CourseLeaf. (Hint: Look for the CourseLeaf card on OneTech on the Academic page)

• Click the "Programs" channel in the row of boxes.

2.  Find the program. 

• On the "Program Management" page, enter your program's field of study surrounded by asterisks (ex. *history*, *engineering*, *agri*) and click "Search."
• All programs for that field of study will appear in the search results. Click on the program you wish to revise. 
• Below search results, a preview window will appear with details for the selected program. 

3. Inactivate the program.

• Click the red "Inactivate" button at the top of the preview window. 
• Select the inactivation term from the drop-down menu, then enter the reason for inactivating the program, then enter the teach out term.
• Click "Submit for Approval."

To propose a new course:

1. Log in to CourseLeaf. (Hint: Look for the CourseLeaf card on OneTech on the Academic page)

• Click the "Courses" channel in the row of boxes.

2. Propose New Course.

• Click the green "Propose New Course" button to the right of the search bar. 
• In the pop-up window, complete all required (outlined in red) and applicable fields. 

*TIP: Save often. You can click "Save Changes" at the bottom of the form at least once an hour to avoid loosing your work. 

3. When you're done editing, click the appropriate button to cancel, save, or submit the form. 

• Cancel (red button): Discard your changes and return to the previous window.
• Save Changes (white button): Save your changes as a draft so you can return to the form at a later time. Note: This does not submit your proposed changes for review. You can save the form without completing all the required fields. 
• Submit for Approval (green button): Submit your changes for review and approval. 

To edit an existing course:

1. Log in to CourseLeaf. (Hint: Look for the CourseLeaf card on OneTech on the Academic page)

• Click the "Courses" channel in the row of boxes.

2.  Find the course. 

• On the "Program Management" page, enter your course prefix, number, and/or course information surrounded by asterisks (ex. *HIST*, *1203*, *ENGL 1013*) and click "Search."
• All courses that fit that criteria will appear in the search results. Click on the course you wish to revise. 
• Below search results, a preview window will appear with details for the selected course. 

3. Edit the program.

• Click the green "Edit Program" button at the top of the preview window. 
• In the pop-up window, complete all required (outlined in red) and applicable fields. 

*TIP: Save often. You can click "Save Changes" at the bottom of the form at least once an hour to avoid loosing your work. 

4. When you're done editing, click the appropriate button to cancel, save, or submit the form. 

• Cancel (red button): Discard your changes and return to the previous window.
• Save Changes (white button): Save your changes as a draft so you can return to the form at a later time. Note: This does not submit your proposed changes for review. You can save the form without completing all the required fields. 
• Submit for Approval (green button): Submit your changes for review and approval. 

To inactivate an existing course:

1. Log in to CourseLeaf. (Hint: Look for the CourseLeaf card on OneTech on the Academic page)

• Click the "Courses" channel in the row of boxes.

2.  Find the course. 

• On the "Program Management" page, enter your course prefix, number, and/or course information surrounded by asterisks (ex. *HIST*, *1203*, *ENGL 1013*) and click "Search."
• All courses that fit that criteria will appear in the search results. Click on the course you wish to revise. 
• Below search results, a preview window will appear with details for the selected course. 

3. Inactivate the Course.

• Click the red "Inactivate" button at the top of the preview window. 
• In the pop-up window, complete all required (outlined in red) and applicable fields. 
• Click "Start Workflow"(green button): Submit your inactivation for review and approval. 

To reactivate an inactivated course:

1. Log in to CourseLeaf. (Hint: Look for the CourseLeaf card on OneTech on the Academic page)

• Click the "Courses" channel in the row of boxes.

2.  Find the course. 

• On the "Program Management" page, enter your course prefix, number, and/or course information surrounded by asterisks (ex. *HIST*, *1203*, *ENGL 1013*) and click "Search."
• All courses that fit that criteria will appear in the search results. Click on the course you wish to revise. 
• Below search results, a preview window will appear with details for the selected course. 

3. Activate the Course.

• Click the green "Reactivate" button at the top of the preview window. 
• In the pop-up window, complete all required (outlined in red) and applicable fields. 
• Click "Start Workflow"(green button): Submit your inactivation for review and approval. 

• Credit and Contact Hour Guidelines